Cece AI

Cece AI is an artificial intelligence executive assistant designed specifically for small business owners and operators who are overwhelmed by the daily administrative burden of managing email, scheduling, customer communications, and financial paperwork. Unlike generic chatbots or virtual assistants that require constant supervision and training, Cece AI operates directly within the user's existing email workflow, transforming a cluttered inbox into a streamlined command center for business operations. The product works by having users set up a comprehensive business profile in the Cece dashboard, including their calendar, services, price book, and communication preferences. Once configured, users simply CC Cece on any email thread, and the AI automatically handles a wide range of tasks including scheduling meetings, responding to customer inquiries, generating professional quotes and invoices, tracking follow-ups, and managing reminders. Cece AI is purpose-built for businesses that want to reduce overhead costs without sacrificing response times or customer service quality. It replaces the need for a full-time administrative hire, which typically costs over $3,000 per month, with a fraction of that investment. The platform serves industries ranging from trades like plumbing and electrical work to professional services such as law firms, insurance agencies, and consultants. By handling the repetitive, time-consuming tasks that distract business owners from revenue-generating activities, Cece AI helps users reclaim hours each day while ensuring no client request, invoice, or follow-up opportunity falls through the cracks.

Automated Email Management and Response

Cece AI integrates directly with your email inbox, reading incoming messages and understanding context based on your business configuration. When you CC Cece on a thread, she can craft professional replies, answer frequently asked questions, and manage customer communications without requiring you to draft responses manually. This feature ensures that client inquiries receive timely, accurate answers while you focus on higher-value work.

Intelligent Calendar Scheduling

The AI assistant connects to your calendar and can coordinate meeting times with multiple participants automatically. By analyzing availability and preferences, Cece sends calendar invites with video conferencing links, adds guests, and confirms appointments directly within the email thread. This eliminates the back-and-forth negotiation of scheduling and ensures meetings are booked without manual intervention.

Professional Document and Quote Generation

Cece AI can create branded PDF documents, including quotes, invoices, and proposals, directly from email requests. The system pulls your company details, pricing from your price book, and payment terms to generate polished, professional documents ready for immediate sending. This feature streamlines the entire quoting and invoicing process, reducing it from minutes to seconds.

Proactive Follow-Up and Reminder Management

One of Cece's most powerful capabilities is its ability to track outstanding tasks and follow up automatically. The AI monitors email threads for incomplete actions, such as unpaid invoices or unanswered proposals, and sends gentle, context-aware reminders to clients. It can also suggest follow-up schedules and ask for your permission before proceeding, ensuring you remain in control of important business relationships.

Streamlining Customer Communication for Service Businesses

A plumbing or HVAC company receives dozens of service requests, price inquiries, and scheduling questions daily. By CCing Cece on these emails, the AI can automatically respond with pricing information, available service times, and standard answers to common questions. This frees the business owner from answering the same queries repeatedly and ensures customers receive immediate, professional responses.

Automating Quote and Invoice Generation for Consultants

Consultants and professional service providers frequently need to send custom quotes and invoices based on client discussions. Cece AI reads the context of an email thread, accesses the user's price book, and generates a branded PDF quote or invoice with the correct terms, discounts, and payment details. The document is sent directly from the email thread, eliminating the need to switch between applications.

Managing Follow-Ups for Real Estate Agents

Real estate professionals juggle multiple leads, showings, and contract deadlines simultaneously. Cece AI tracks each client interaction, sends timely follow-up emails, and reminds agents about important milestones such as inspection deadlines or closing dates. This ensures no opportunity is lost and clients feel consistently attended to throughout the buying or selling process.

Handling Scheduling and Reminders for Law Firms

Law firms manage complex calendars with client meetings, court dates, and document deadlines. Cece AI coordinates scheduling across multiple parties, sends calendar invites with relevant case information, and reminds attorneys of upcoming obligations. The AI also manages client communications by sending status updates and document requests, reducing administrative overhead for legal professionals.

Cece AI offers a 14-day free trial for new users, allowing businesses to experience the assistant's capabilities before committing. After the trial period, the service starts at $88 per month. Payment details are collected at checkout, and there are no hidden fees or long-term contracts required. This pricing structure makes Cece AI an affordable alternative to hiring a full-time administrative assistant, which typically costs over $3,000 per month.

How does Cece AI identify me and my business settings?

Cece AI identifies you by your sender email domain. When you email [email protected] from your registered business email address, the system automatically applies your business configuration, including your calendar, price book, services, and communication preferences. This allows for seamless, personalized assistance without requiring you to repeatedly specify your details.

Do I need to train Cece AI or provide ongoing instructions?

No, Cece AI is not a chatbot that requires babysitting or constant instruction. After you set up your business profile, price book, and preferences in the Cece dashboard, the AI uses that configuration to understand context and take appropriate actions. You simply CC Cece on emails, and she handles tasks based on your established settings and the content of the thread.

What types of documents can Cece AI create?

Cece AI can generate professional PDF documents including quotes, invoices, and proposals. These documents incorporate your company branding, service details, pricing from your price book, and payment terms. The documents are created in seconds and can be sent directly from the email thread, making the entire process efficient and professional.

How does Cece AI handle follow-ups and reminders?

Cece AI monitors email threads for outstanding actions, such as unpaid invoices, unanswered proposals, or pending follow-ups. When it identifies a task that needs attention, it can send a polite reminder to the relevant party. The AI also asks for your confirmation before proceeding with follow-ups, giving you control over timing and messaging. You can specify follow-up schedules, and Cece will track these automatically.