PropMIS

PropMIS is an AI-powered HOA management platform purpose-built for property management companies and self-managed boards. It replaces fragmented payment systems, uncoordinated vendor management, and board decisions made without audit trails by integrating everything into one simple, unified portal. The platform brings dues collection, resident records, documents, announcements, meetings, vendor work, board workflows, and resident communication into a single, cohesive system. PropMIS is designed to reduce manual follow-ups, improve transparency for boards and residents, and make daily community operations easier to manage. With AI-assisted tools for summaries, notices, document questions, and workflow support, management teams can save significant time, stay organized, and provide a better resident experience without adding complexity. Built by an engineer who served on HOA boards, the platform understands the real-world challenges of community management. It offers seven integrated modules covering AI answers, payments, violations, vendor bids, board decisions, amenity booking, and a resident portal. PropMIS is currently onboarding early-access communities across the United States, offering 45 days free for new users. Whether a company manages one community or ten, PropMIS scales effortlessly while ensuring every role from manager to board member to resident is fully supported.

AI Manager Briefing

Every morning, PropMIS AI scans all payments, violations, and work orders across your communities and generates a concise briefing that tells you exactly what needs your attention. It highlights overdue payments, pending board approvals, new vendor bids, and any issues requiring immediate action. This feature eliminates the need to manually check each community dashboard, saving managers hours of administrative work each week and ensuring nothing falls through the cracks.

AI Document Question and Answer

Residents and managers can get instant answers from actual community documents including bylaws, CC&Rs, and meeting minutes. For example, a resident can ask, "Can I paint my garage door?" and the AI will search the governing documents, cite the relevant section, and provide a clear answer with source references. Management companies can offer this AI access as a billable service with per-community usage tracking, creating a new revenue stream.

Integrated Payments with Stripe

PropMIS uses Stripe for secure online HOA dues and vendor payments, including AutoPay functionality. Late fees are applied automatically based on configured rules. The platform supports both Stripe payments when desired and manual payment entry when needed. Every payment lands in the same per-unit ledger, providing a complete and accurate financial record for each homeowner and community.

Vendor Marketplace and Compliance Tracking

Property managers can post RFPs for community work, and vendors can compete with transparent pricing and side-by-side comparisons. The platform tracks work orders, vendor compliance documents such as W9s, insurance certificates, and licenses, complete with expiry alerts. This ensures managers know every vendor's status before assigning work, reducing risk and streamlining procurement.

Streamlining Daily Community Operations for Property Managers

A property management company overseeing multiple HOAs can use PropMIS to consolidate all community data into one portal. The AI Manager Briefing provides a daily summary of what needs attention across all communities, from overdue payments to pending board approvals. Managers can process violations, approve vendor bids, and communicate with residents without switching between disparate systems, significantly reducing manual follow-ups and administrative overhead.

Enabling Board-Ready Transparency and Audit Trails

HOA boards can leverage PropMIS to maintain complete transparency and accountability for all decisions. Approval workflows for work orders, bids, and violations use configurable thresholds, ensuring the right people approve the right items. Every approval, payment, and notice is tracked in a full audit trail with timestamps. Role-based access with clear permission boundaries ensures board members, managers, and residents see only what they should.

Offering AI as a Revenue-Generating Service

Management companies can bundle the AI Document Q&A, manager briefings, and AI-drafted notices into their management fee or offer them as a standalone service to communities. Built-in per-community usage metering tracks every AI query, allowing companies to set overage thresholds, generate monthly usage reports, and bill communities for what they consume. This creates a new revenue line at zero additional cost to the management company.

Simplifying Vendor Management and Procurement

When a community needs a repair or service, the property manager can post an RFP in the vendor marketplace. Multiple vendors can submit bids with transparent pricing, allowing side-by-side comparison. Once a vendor is selected, the platform tracks work orders, compliance documents with expiry alerts, and invoices in one place. This eliminates the chaos of managing vendor relationships through email and spreadsheets.

Who is PropMIS designed for?

PropMIS is designed for property management companies that oversee one or multiple HOAs, as well as self-managed community boards. It serves everyone involved in community operations including property managers, board members, and residents. The platform scales from a single community to an entire portfolio, making it suitable for small management firms and larger enterprises alike.

How does the AI in PropMIS work?

PropMIS AI is built into the platform from day one and is included in every plan at no additional cost. The AI provides daily manager briefings by scanning payments, violations, and work orders overnight. It powers a document Q&A feature that gives residents instant answers from community documents like bylaws and CC&Rs. It also assists with drafting notices and supporting workflows. Management companies can offer AI access as a billable service with usage tracking.

Is PropMIS secure and reliable?

Yes, PropMIS is built with security, transparency, and reliability as core principles. Payments are processed through Stripe, a leading secure payment processor. The platform maintains a full audit trail of every approval, payment, and notice. Vendor compliance tracking ensures all documentation is current. Role-based access with clear permission boundaries protects sensitive data. The platform is designed to meet the trust requirements of community associations.

How do I get started with PropMIS?

PropMIS is currently onboarding early-access communities across the United States. New users can join early access and receive 45 days free to explore the platform. Simply request a demo through the PropMIS website to begin the onboarding process. The team will help set up your communities, configure payment systems, and activate the AI features tailored to your management needs.